Exhibitor Hub

San Jose Convention Center includes wheelchair access. If you require further information on specific locations through the Convention Center, please contact your account manager at the earliest opportunity so we can assist.

Unless they are registered service animals, all further animals are prohibited from entering the facility. If you have a question regarding the use of an animal for your event, contact your account manager.

For animals that meet the criteria, the following policies must be adhered to:
• Animals must be under the control of a handler at all times.
• Animals are not permitted within 100 feet of any food service area

The Convention Center has three onsite ATM machines. Two are located on the first level and one is located on the second level. 

Our contracted supplier, FNTECH, can assist with any additional AV you may require at your booth.

The AV Deadline is 26th April 2026.

Please click here to request access to the FNTECH AV Portal. 

If you have any further AV questions please email:

kellyg@fntech.com

Balloons are allowed inside and outside of the facility with limitations. Please contact operations@techexevent.com if you plan on bringing balloons. 

Please be aware helium balloons are not permitted within the facility.

Please view our brochure to explore the options available. Then please contact the show organiser to book at:

operations@techexevent.com

Breakdown takes place on Tuesday 19th May from 16:30.

Pipe & Drape exhibitors times for breakdown are: 16:30 – 19:00

RAW Booth/Space only Booth exhibitors times for breakdown are: 16:30- 22:00

Please note that as a professional courtesy to your fellow Sponsors and Exhibitors, and in line with the agreed Health and Safety procedures for this event you will not be permitted to break down before the end of the show (16:00).

Until this time, we will be on an active Exhibition Floor and we are responsible for the safety of our visitors. Early breakdown of Booths can create unnecessary hazards and risks and in the event of an accident, your or your organisation could be liable. 

There will be an on-site Health and Safety Manager who will relay these risks to the offending company and will request that you cease breaking down, should you break this protocol. 

All parking information can be found here: San Jose Convention Center Parking and Directions. 

Carpet will be provided for all pipe and drape booths. Exhibitors with RAW booth/Space-Only booths will need to order carpet separately if required. 

Pipe & Drape Booth Carpet (Color: Madison – image below)

You can view different color carpet options here. 

Please place your order using this link. 

Our event contractor, Fern, will send login details directly to the designated point of contact we have on file. If you would like the login details sent to a different email address, please let us know as soon as possible at operations@techexevent.com

The San Jose Convention Center offers a range of catering options for your stand, including refreshments, hospitality packages and bespoke orders. 

Click here for the catering menu and click here for the catering brochure. Please use this order form and email it to operations@techexevent.com

For any catering questions, please contact the below directly:

Email – esm@sanjose.org 

Telephone – (408) 792-4511

Please note outside food and beverage is not permitted at the San Jose Convention Center.

If you would like to order cleaning for your stand please place and order through this link.

Our event contractor, Fern, will send login details directly to the point of contact we have on file. If you would like the login details sent to a different email address, please let us know as soon as possible by emailing operations@techexevent.com

Rental carpets provided by Fern are installed in clean condition. Any cleaning required due to debris during set up or show hours should be ordered in advance.  

Evening cleaning is included with the service. Please note that additional morning cleaning will incur a re vacuum charge. Extra charges may also apply for carpets subject to excessive wear, such as debris from demonstrations, food sampling, landscaping materials, or similar activities. 

Porter service includes emptying wastebaskets and general upkeep of your stand at two hour intervals during show hours. This service is available on a daily basis. 

All rates are based on the total square footage of your stand, with a minimum of 100 sq ft. 

For health and safety reasons, children are not permitted on site during build days. If there is an exceptional circumstance that requires a child to be brought on site, your account manager must be informed in advance so that approval can be sought from the Health and Safety team and a relevant representative can be present to authorise access. 

On event days, children are permitted to attend but must be accompanied by an adult at all times. 

TechForge Media: TechEx’s Digital Services Partner | Experts in B2B Tech Marketing

TechForge Media is a leading voice on all things tech and offers solutions to B2B marketing challenges. With an engaged community of 10+ million tech professionals, we’re here to help you influence your ICP, amplify your brand’s message and make sure your company is an integral part of the conversation that shapes the future of technology.

Find out more about how to supplement your event experience with content marketing, editorial, lead generation and more through TechForge’s associated 8 tech news publications covering IoT, AI, Cloud Computing, Telecoms and more. Find out more here or email query@techforge.pub

Deadlines             

Please find the key deadlines below for ordering services and completing essential requirements. Please ensure all items are completed by the stated dates to avoid late fees and to guarantee availability.

Pass registration: As soon as possible

Furniture (Fern): 24 April 2026

Graphics (Fern): 24 April 2026  

Flooring (Fern): 24 April 2026

Internet (San Jose Convention Center): 17 April 2026

Electrics (Edlen): 26 April 2026

AV (FNTech): Early Bird Deadline – 20 April 2026, Final Deadline 26 April 2026

Please note that a 20% surcharge will apply to all orders after the deadline has expired. Final Deadline is 27 April 2026.

Event app: 27 April 2026

Health & Safety: 20 April 2026

Lead Scanners (Jonas Event Data): Early bird pricing available until 28 April 2026

Exclusive Rate Hotel Booking (The Marriott Hotel): 3 May 2026

Delivery and Freight information can be found HERE.

Please be aware the Material Handling Rate is $3.50 per pound.

The San Jose Convention Center is unable to accept deliveries on behalf of exhibitors and does not provide secure storage facilities. Exhibitors must ensure that all shipments are arranged appropriately and delivered in line with the venue’s freight procedures. 

Each standard pipe and drape stand includes one 500w electrical outlet (provided by Edlen Electrical Exhibition Services)

You can order additional electrics here.

Space only stands do not include any electrics and these must be ordered via the above ordering link. Please liaise directly with Edlen to confirm placement.

More information about ordering with Edlen can be found on the order form here.

The virtual event platform will launch around two weeks before the event to Sponsors and Exhibitors.

It will then launch for attendees, and will close two weeks after the show.

In order to compliment your activities with us on-site at the event, we offer the opportunity to take advantage of our Event App & Networking Platform.

On our platform, your company can represent itself virtually and you can begin to build connections and arrange meetings with our attendees ahead of the event.

The virtual booth will also serve as a ‘meeting point’ where attendees can ‘Register their Interest’ in your organization and event, as well as directly interact and book meetings with you.

You will receive an email with your log in credentials including your username and Badge/Registration ID. Please note that this Badge/Registration ID is separate to your event pass confirmation ID and will be shared in a separate email. 

When you receive your login information, please log in to complete your profile. 

Within the Event App, you are able to view the event agendas from here, as well as browse our sponsors, attendees and speakers.

We recommend being as active as possible on the event platform and connecting with delegates and arranging meetings. In our experience, the more activity and engagement an organisation puts into their Virtual Networking efforts, the greater their attendee engagement. 

See below for some useful guides:

Tutorial Demo Video

Exhibitor Guide

If you have any issues or questions regarding the event app please contact: operations@techexevent.com

Please find the event opening times below for build up, show days and breakdown.

Exhibitor Move-In

Saturday, May 16th 2026 – 8:00 – 17:00 (Space Only/RAW Booth Access)

Saturday, May 16th 2026 – 13:00 – 17:00 (Pipe & Drape Booth Access)

Sunday, May 17th 2026 – 8:00 – 17:00 (All Booths Have Access)

Exhibit Hours

Monday, May 18th 2026 – 8:00 – 17:30

Networking Drinks 17:30 – 22:00

Tuesday, May 19th 2026 – 8:30 – 16:00

Exhibitor Breakdown

Tuesday, May 19th 2026

Pipe & Drape – 16:30 – 19:00

Space Only/RAW Booths – 16:30 – 22:00

Exhibitors can be found on the website here: Combined Exhibitor List – NA – TechEx Events

Please note as per privacy guidelines, it is our standard policy not to share any specific exhibitor or visitor details

You will receive a separate email from our stand supplier, Fern, with your login details for their online hub. From there, you will be able to order any additional items you may require for the show. This email is sent automatically, so please check your junk folder if you do not see it in your inbox. 

Please find the link to the hub here. 

If you require first aid during the show, please visit the Information Stand, where the team will contact the appropriate health and safety personnel. 

A wide range of furniture options is available to enhance your stand and create a comfortable, professional space for your team and visitors. 

Please place your order using the link below:

Order link here. 

Our supplier, Fern, will send login details directly to the designated point of contact we have on file. If you would like the login details sent to a different email address, please let us know as soon as possible. 

Please note that furniture is not included in your stand package and must be ordered separately. 

Fern is our official supplier for all booth furniture and graphics for TechEx North America 2026.

You can place your orders directly via the following link: Order link here. 

Please note that Fern will automatically send login details to the primary contact we have on file for your company. If you would prefer these details to be sent to a different email address, please let us know as soon as possible and we will update this for you.

All exhibitors are required to complete and return the Health & Safety form by 20 April. We would appreciate receiving your completed document as soon as possible to ensure it can be processed promptly. You will also need to complete the stand form relevant to your booth type, which is linked below. 

Download the Health & Safety form: 

For Pipe & Drape – Pipe and drape Booth Form

For RAW Booth/Space Only Booths Please complete the following forms

RAW Booth/Space Only Booth Form For Stand Builders

RAW Booth/Space Only Exhibitor Form

Please download and save a copy of the relevant form before editing and do not modify the original file. 

Completed forms and any queries should be sent to operations@techexevent.com. 

Space only exhibitors must also provide stand plans and a risk assessment. 

For confirmation of your booth type, please refer to your contract or contact your account manager if you are unsure. 

Public Liability Insurance:
As a standard for all our show exhibitors, it is required for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.  

If you do not currently have insurance and would like to arrange cover, we have partnered with Rain Protection Insurance, who can assist you with suitable options. 

Click the link below to purchase your Liability Insurance for $109 (Plus any applicable taxes)

Rain Protection

If you still decide to use your own insurance, please make it compliant and then submit a copy to: sales@rainprotection.net

Basic complimentary Wi-Fi is available for all exhibitors and attendees throughout the San Jose Convention Center. If you need a faster or dedicated connection, please complete the Internet Order Form. 

The San Jose Convention Center offers services ranging from basic hardwire drops to custom wired and wireless solutions for exhibitors. To review our list of available exhibitor services please contact techservices@sanjose.org

We are pleased to be working with Jonas Event Technology (JET) as our official registration provider. If you would like to collect attendee data at the event, you can purchase a lead scanning device using this link.  

Freight information and access to the Voyage Control system will be available closer to the event. The Exhibitor Hub will be updated with the link approximately three weeks prior to the show, and we will contact you directly once it is live. 

Please note that the material handling rate is $3.50 per pound. 

We encourage all exhibitors and sponsors to promote their participation at the event and let clients and customers know you will be attending. 

Event marketing collateral, including logos, banners and promotional assets, can be downloaded here:

IoT –https://www.iottechexpo.com/northamerica/collateral/

AI – https://www.ai-expo.net/northamerica/collateral/

Cybersecurity – https://www.cybersecuritycloudexpo.com/northamerica/collateral/

Digital Transformation – https://www.digitaltransformation-week.com/northamerica/collateral/

Edge Computing – https://edgecomputing-expo.com/northamerica/collateral/

Intelligent Automation – https://intelligentautomation-conference.com/northamerica/collateral/

Data Center – https://datacentrecongress.com/northamerica/collateral-2/ 

Please note that guerrilla marketing is not permitted at the venue, and any damage to the venue or surrounding areas may result in charges. 

Shell scheme exhibitors should not attach, hang, or affix items to the shell scheme walls. To protect the structure and finish, we recommend using graphics supplied by our official partner Fern. 

Exhibitors may be held responsible for any damage caused to shell scheme panels or venue property. 

Dismantling of exhibits must not begin until the official show close and venue clearance has been announced. 

Return of Empties 
All attendees must leave the exhibit floor before breakdown begins. Once security has cleared the hall, Fern will remove aisle carpet (approximately one hour), after which empty containers such as boxes, crates and pallets will be returned. This process typically takes a further 2 – 3 hours; however, timings are estimates only. Please keep aisles clear to avoid delays. The first empties are expected about one hour after show close, with final returns potentially taking four hours or more. 

Outbound Shipping 
Exhibitors shipping materials after the event must complete a Bill of Lading (BOL). Any outstanding balances with Fern must be settled before a BOL can be issued. Once packed, leave materials in your booth and submit the completed BOL to the Fern Exhibitor Service Desk to confirm readiness for collection. BOLs cannot be accepted before show close. Please ensure your name and mobile number are clearly visible and confirm collection details with your carrier. 

If your carrier fails to arrive, you may choose to ship via Fern Transportation or transfer materials to the Fern warehouse at your expense (warehouse availability varies by location). 

Official Show Carrier 
Fern Transportation is the official carrier. You may use an alternative carrier, but you are responsible for arranging collection. Materials remaining on the floor may be rerouted via the official carrier. 

Small Package Carriers 
Couriers such as UPS or FedEx may not be permitted to collect within the hall during move out. Packages should be taken to an authorised off site drop off location, such as a hotel business centre. 

Privately Owned Vehicles (POV) 
If you unloaded your own vehicle during move in, a BOL is not required. Vehicles must not be left unattended in designated loading areas. 

Assisted Loading & Cartload Service 
If Fern personnel assisted with unloading using forklifts or carts, a BOL is required for move out. Once packed, submit your BOL to the Fern Exhibitor Service Desk, then retrieve your vehicle and proceed to the designated loading area where staff will provide instructions. Applicable fees may apply. 

We would like to invite you to join us at the TechEx North America Networking Drinks at the Plaza Terrace, San Jose McEnery Convention Center on 18th May from 5:30pm – 7:30pm

Every year the official networking drinks allows paying attendees the chance to network and create contacts with some of the industry’s biggest names.

The networking drinks will allow attendees to share their experiences of the day and will provide the opportunity to meet with existing and new business partners in a more relaxed setting.

Please note that attendance to this is limited to Exhibitor’s, Sponsor’s, Press, Gold Pass and Ultimate Pass holders only.

Join us for an evening of relaxed networking, great conversations and the chance to connect with like minded professionals and potential new business partners in a vibrant social setting. 

Please consult your TechEx North America account manager to confirm the details of your specific booth package. 

Standard 8′ x 8′, 10’×8’, 10’×10’ and 10’×20’ TechEx Booth Packages include: 

• 8 ft high black background drape
  • 3 ft high black side divider drape
  • Booth carpet (colour: Madison) 
  • One ID sign 
  • One 110v 5a electrical outlet (provided by Edlen Electrical Exhibition Services) 
  • Basic WiFi service (provided by SmartCity Networks) 

Please note: Corner, peninsula and end cap booths receive the above materials and services. Island (RAW/Space Only) booths receive floor marking only. 

Click here to view visuals of the booth, booth carpet and aisle carpet. 

Custom and turnkey packages are also available. To explore turnkey options, please view the brochure –
Click Here

To book a turnkey package, please contact your TechEx North America account manager. 

If you are bringing your own booth or contractor, please download and complete the RAW Booth/Space Only Stand Builder Form and the RAW Booth/Space Only Exhibitor Form. Please download and save a copy before editing. Do not modify the original file.

Please send the form to operations@techexevent.com

Please ensure you have read the RAW/Space Only Booth Regulations

• Island (RAW/space only) booths receive floor marking only
• Electric and carpet will need to be ordered separately

During build up, all RAW booth/space only exhibitors and contractors are required to wear steel toe cap boots in accordance with the venue’s health and safety regulations. We also strongly recommend wearing a high visibility vest while on site. Access to the venue may be prohibited without appropriate safety footwear. 

You will be able to access the venue on the following times:

Build Day 1: Saturday 16 May 2026 – 8:00 – 17:00

Build Day 2: Sunday 17 May 2026 – 8:00 – 17:00

All hanging banners must be approved by the event organiser prior to installation. Please email full details, including specifications and visuals, to operations@techexevent.com by May 1st for approval. 

Please note that this is subject to contract. If you are unsure, please confirm with your account manager

Pipe & Drape Booths Include the below, please click here for visuals.
● Pipe and drape
● Name sign
● Carpet
● Basic Electric
● Standard WIFI

Space Only/RAW Booths will only have the space provided. Carpet, furniture, electric etc are not included with your booth. 

We are aware that some exhibitors may be contacted by third party companies falsely claiming to be associated with the event. Although these communications can appear genuine, they are not affiliated with TechEx and are typically attempts to sell inaccurate or unauthorised information. Please remain vigilant and report any suspicious correspondence to our Operations Team. 

We do not share your contact details with any organisations other than our official contracted suppliers. Please only use links provided within this Exhibitor Hub to contact suppliers. If you are unsure, please check with a member of the TechEx team. 

TechEx does not sell or distribute Visitor or Exhibitor lists. All confirmed exhibitors are listed here on the TechEx website, and registered attendees will be visible in the Event App, which will launch approximately two weeks before the event.  

If you are approached by anyone claiming to sell attendee data or impersonating a member of the TechEx team, please report this to operations@techexevent.com. 

Onsite Access:

Access to the exhibition hall is permitted only with a valid event pass. Exhibitors and contractors must wear their passes at all times while onsite. 

Item Security

Please ensure all valuable items, such as screens, laptops, mobile phones and personal belongings, are kept secure at all times. TechEx cannot accept responsibility for loss or damage to items left unattended. 

Our event works with a number of official suppliers who provide key services for your stand. Please use the links below to place orders or contact the relevant provider:

AV: FNTECH

Please click here to request access to the FNTECH Portal. 

Catering: San Jose McEnery Convention Center

Email – operations@techexevent.com to order

Filming: Free Bird Film

Please contact contact Jake Hatt at jake@freebirdfilm.tv or +44 (0) 7504134934. More information can be found in the ‘Filming’ section above

Furniture: Fern

Order link here.

Fern will send login details directly to the designated point of contact we have on file. If you would like the login details sent to a different email address, please let us know as soon as possible.

Graphics: Fern

Order link here.

Fern will send login details directly to the designated point of contact we have on file. If you would like the login details sent to a different email address, please let us know as soon as possible.

Internet: San Jose McEnery Convention Center

Link Here

Lead Scanners: Jonas Event Technology (JET)

Link Here

If you have a speaking slot within your package there are many aspects that you will want to consider. Please see below a brief outline of what we recommend in order for you to make the most out of the event.

What should we speak on?

Consider what information you have access to which your ideal audience does not. If you’re unsure, speak to our conference producers! They will be able to tell you what the audience is likely to respond to best.

What can we share with them that will help your audience achieve their goals?  

Aim to demonstrate your knowledge of the issue they face by sharing advice and ideas rather than only focusing on product information. 

I don’t know for sure who our speaker will be, can I confirm last minute?  

A very last minute speaker name or topic confirmation tends to result in a much lower audience turnout. 

 Please share your talk title and speaker name as early as you can, even if it means we need to make changes to them nearer the event.

Can I have more than one speaker onstage? 

 Yes, and we highly recommend inviting a client to join you on stage. Case study formats are extremely popular and will get you a good audience turn-out. You can also have two individuals from your own organization onstage at the same time, as long as your presentation fits within the time allowed 

How strict are you on the timings of the day? 

We make sure that the conference programs run very promptly. This ensures everyone gets their allocated time slot and the session commences at the advertised times. The Chairpeople and stage managers are tasked with careful attention to session length so please practice your presentation to make sure it fits into your time allocation.

We would like to leave time for Q&A, how do we do that? 

Your time allocated includes Q&A and you are welcome to split the time as you choose. If you have no time at the end of your time slot for Q&A, we recommend encouraging audience members to meet you at your stand, to continue the discussion so that you can offer further advice. 

We have a number of different turnkey packages for booths. Please click here to view the brochure with the package inclusions and costs. 

If you are interested, or have any further questions regarding the turnkey, please contact operations@techexevent.com

Our supplier, Fern, also has a number of different turnkey options to choose from. Please use this link to view turnkey options. Please be aware the login details have been sent to our main point of contact we have on record. If you need your login details to be sent to a different email, please let us know as soon as possible. 

If you are planning to bring a vehicle into the exhibition hall for showcase or display on your stand, please contact lilyanna@techexevent.com for approval and further instructions. 

Click here to view a 3D virtual tour of the San Jose Convention Center.

Please ensure that all items are removed from your stand at the end of the event, including general waste, giveaway items or swag, booth graphics, pop up banners, crates and pallets, as these remain the responsibility of the exhibiting company. 

Any items left behind will be disposed of on your behalf, and the associated costs will be recharged to your organisation within 30 days of the event. 

@techex_event 
TechEx LinkedIn

@iottechexpo
IoT Tech Expo LinkedIn

@ai_expo
AI & Big Data Expo LinkedIn

@cybersec_expo
Cybersecurity and Cloud LinkedIn

@DigitalTWeek 
Digital Transformation Expo LinkedIn

@EdgeComputingEx 
Edge Computing Expo LinkedIn

@autointelligent
Intelligent Automation LinkedIn

@DataCentre_Cong
Data Center Expo LinkedIn

Our marketing team can also provide you with personalised banners for promotion. If you would like one, please get in touch with your client manager.

Please use the hashtag #TechEx or #TechExNorthAmerica when sharing the event with your network!