TechEx Global 2027 Exhibitor Hub

Please find links and details for inclusion for the TechEx Global 2026 event

Online ordering – www.eventproav.co.uk/order    Password:  uk

Please note that all orders must be placed 2 weeks prior to the event, so our deadline in this instance will be 21st January 2026. We can accept orders beyond this date but do be aware that a further 20% charge will be added to invoices. 

Contact details for EventPro AV – for exhibitor queries

Carl Wilkes  

T: +44 (0)1827 250500

E: hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk 

Please note that as a professional courtesy to your fellow Sponsors and Exhibitors, and in line with the agreed Health and Safety procedures for this event you will not be permitted to break down before the end of the show (4:10 pm). 

Until this time, we will be on an active Exhibition Floor and we are responsible for the safety of our visitors. Early breakdown of Booths can create unnecessary hazards and risks and in the event of an accident, your or your organisation could be liable.  

There will be an on-site Health and Safety Manager who will relay these risks to the offending company and will request that you cease breaking down, should you break this protocol.  

Breakdown takes place on Thursday 5th February.

Shell scheme exhibitors’ times for breakdown are: 4:10pm – 7:00pm 

Space only exhibitors’ times for breakdown are: 4:10pm- 10:00pm 

We strongly recommend that exhibitors and visitors book car parking in advance to avoid disappointment; we cannot guarantee that vehicles without a booking will be accommodated. 

Click here to pre-book your parking space. 

Please note, Olympia falls within the Ultra Low Emission Zone (ULEZ). Please check whether your vehicle is subject to ULEZ charge before you arrive. 

Alternatively, the Olympia has off-site parking locations in the area. Check their map for more spots. 

Parking FAQs

Standard grey carpet will be provided for all the shell scheme.

Space only will need to order their own. 

Click here to view carpet colours, and use this form to order carpet for your stand. The deadline to order carpet is January 5th, 2026.

External catering is not permitted on the show floor, this includes food and drink giveaways. However Catering can be ordered directly with the venue here.

Please note that children are prohibited from being onsite, due to Health & Safety guidelines on build days. If for any reason your child needs to be brought on site, your account manager must be made aware ahead of arrival to seek approval by Health & Safety and have a relevant representative on site to sign this off. 

On event days children are allowed access to the event but must be accompanied by an adult. 

If you would like to order cleaning for your stand please click here.

TechForge Media: TechEx’s Digital Services Partner | Experts in B2B Tech Marketing 

TechForge Media is a leading voice on all things tech and offers solutions to B2B marketing challenges. With an engaged community of 10+ million tech professionals, we’re here to help you influence your ICP, amplify your brand’s message and make sure your company is an integral part of the conversation that shapes the future of technology. 

Find out more about how to supplement your event experience with content marketing, editorial, lead generation and more through TechForge’s associated 8 tech news publications covering IoT, AI, Cloud Computing, Telecoms and more. Find out more here or email query@techforge.pub 

Pass registration: Friday, January 9th 2026          

Furniture: Monday, January 5th 2026 (Early Bird Deadline) 

Graphics: Monday, January 5th 2026 (Early Bird Deadline) Graphic Final Deadline is Monday, January 12th 2026

Internet: January 4th, 2026

Electrics: Monday, January 5th 2026 (Early Bird Deadline) 

AV: Monday, January 21st 2026

Please note a 20% surcharge will apply to all orders after the deadline has expired. 

Name Signs Form: Wednesday, January 28th 2026

Please find the form link online here. 

Event app booth information: Wednesday, January 14th 2026

Free Bird Filming: Wednesday, January 28th 2026

Health & Safety (Space Only): Monday, January 5th 2026

Health & Safety (Shell Scheme): Friday, January 30th 2026

Lead Scanners: Wednesday, January 28th 2026 (Please note, the handheld option may be removed earlier if we reach the limit on available scanners)

Catering: (coming soon)

*Please note, orders cannot be made on-site and must be made in advance 

*Surcharge is applied for orders made after this date 

PLEASE NOTE DELIVERIES AND FREIGHT CANNOT BE SENT DIRECTLY TO OLYMPIA – They will not sign for them. 

We are not responsible for any items delivered.

EF-GSM Ltd c/o Logicall UK Ltd.
For: TECHEX GLOBAL 2026 C/O L-T-D / *Exhibitor name / Stand no.
Unit 1, Griffin Centre,
Staines Road
Feltham, Middlesex
TW14 0HS UK

Contact Telephone – +44 (0)208 917 0295

Click here for the shipping instructions

Click here for the lifting and handling order form

Each standard shell scheme stand includes one 500w socket and 2 x spotlights.

You can order additional electrics here

Space only stands do not include any electrics and these must be ordered via the above ordering link. Please liaise directly with Creative Hire to confirm placement.

The virtual event platform will launch around two weeks before the event to Sponsors and Exhibitors, and will close two weeks after the show.

In order to compliment your activities with us on-site at the event, we offer the opportunity to take advantage of our Event App & Networking Platform.

On our platform, your company can represent itself virtually and you can begin to build connections and arrange meetings with our attendees ahead of the event.

The virtual booth will also serve as a ‘meeting point’ where attendees can ‘Register their Interest’ in your organization and event, as well as directly interact and book meetings with you.

Information that you have provided on your onboarding form will be used to populate a basic company profile. Any of your company attendees who have registered as an ‘Exhibitor’ will be added as a representative of that company. You will be able to edit your company page.

You will receive an email with your log in credentials including your username and Badge/Registration ID. Please note that this Badge/Registration ID is separate to your event pass confirmation ID and will be shared in a separate email. 

When you receive your login information, please log in to complete your profile. 

Within the Event App, you are able to view the event agendas from here, as well as browse our sponsors, attendees and speakers.

We recommend being as active as possible on the event platform and connecting with delegates and arranging meetings. In our experience, the more activity and engagement an organisation puts into their Virtual Networking efforts, the greater their attendee engagement. 

See below for some useful guides:

Tutorial Demo Video

Exhibitor Guide

Our official video partner Free Bird Film (www.freebirdfilm.tv) will be covering the event, and can provide you with any of the following video services at a discounted rate:
– filming of a speaker or multiple speakers presenting
– a high quality video of any length showcasing your company’s presence at the show, featuring your stand and staff
– interviews/vox-pops with any number of personnel
– a short promotional video for your company featuring shots of your product/stand/staff
– any other video requirements that can be completed during the show

Single Angle Presentation Recording

£449 + VAT – includes one camera angle capturing speaker and slides, high quality audio and ownership of the final video 

Double Angle Presentation Recording

£499 + VAT – includes a two-camera set-up capturing a wide of the speaker and slides and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files

Exhibitor Brand Video

£699 + VAT – the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover

Double Angle Presentation Recording + Interview

£599 + VAT – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video, transfer of the raw files and the filming and editing of an interview next to your exhibitor stand with any member of your staff

Double Angle Presentation Recording + Exhibitor Brand Video

£899 + VAT – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files AND the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover.

A full 4K edit with music and any graphics of your choice will be produced for you a short time after the event, and all footage can be transferred to you upon request.

Free Bird Film is also a social enterprise – a portion of profits are invested into making films every year for a variety of charities pro bono. Every film made by Free Bird has social impact, whether directly or indirectly. Their showreel can be found at www.freebirdfilm.tv, along with further examples of their work.

For further information, please contact Jake Hatt at jake@freebirdfilm.tv or +44 (0) 7504134934.

Furniture is not included in your stand unless you have ordered a turnkey package. Please see all furniture here. Please ensure you use the form below to complete your furniture order.

Please use this link to order any shell scheme extras such as lockable doors, wall panels etc. 

If you are interested in upgrading your package with one of our turnkeys, please let the organisers know as soon as possible! 

All graphics can be ordered from this link.

Click here to view graphic options.

If you have a turnkey stand included with your package, graphics are included. 

Every exhibitor must complete and return the Health & Safety form and provide Public Liability Insurance. 

Shell Scheme Form Here

Space Only Form Here

Failure to complete this declaration can result in losing access to the venue. 

If you are unsure of your stand type, please see the tab ‘Booths’ at the top of this page. 

*If you have a space-only/RAW stand, please provide your stand plans and a risk assessment in the Space-Only section. 

Public Liability Insurance

We ask all exhibitors to have public liability insurance to protect themselves should anything happen.

Free, unsupported Wi-Fi is available throughout the exhibition halls. Exhibitors may pay to upgrade to a faster service. 

To order additional connectivity click here.

Standard Rate Deadline – January 4th, 2026

Late Rate Deadline – February 2nd, 2026

Please order your lead scanning devices from our event partner here – https://eventdata.uk/Scanner/TechExGlobal2026.aspx

All vehicles delivering and collecting from the venue during build-up and breakdown must book a slot on the vehicle booking system at Exhibitors and contractors arriving at the venue | Olympia Events.

If you’re arriving at the venue to unload or load your vehicle, we require you to book a time slot through an online vehicle booking system called Voyage Control. 

events.olympia.london

Booking Reference:

Space Only Booking Code: TechExSpace

Shell Scheme Booking Code: TechExShell

Collateral Links (event logos/bios and banners)

IoT – https://www.iottechexpo.com/global/promotional-assets/

AI – https://www.ai-expo.net/global/promotional-assets/

Cybersecurity & Cloud – https://www.cybersecuritycloudexpo.com/global/promotional-assets/

DTW – https://www.digitaltransformation-week.com/global/promotional-assets/

Intelligent Automation – https://intelligentautomation-conference.com/global/collateral/

Please make sure only to use the links provided on this Exhibitor Hub to contact our event partners and suppliers. If in doubt please liaise directly with a member of the TechEx team.

We do not share our Visitor or Exhibitor Lists.

All exhibitors can be found on the TechEx website here

Our Attendee’s are listed in the Event App, which will launch 2-weeks from the event dates.

If anyone is implying that you can purchase current or previous attendee lists, or impersonating a member of the TechEx team please report this to our Operations Team.

Marketing 

Please be aware that Guerrilla Marketing, is prohibited at this venue. There will be a fine for any damage done to the venue itself or sidewalks. 

Shell scheme: Please do not attach, or hang anything to, or debase, the shell scheme walls in any way.

Any damage to the Shell Scheme walls will make your organisation liable to cover these damages. 

We would recommend that all exhibitors and sponsors use only graphics purchased from our partner, to prevent any damage. 

Don’t forget to let your clients and customers know that you will be exhibiting

Our networking drinks will be located at The Prince after Day 1 (February 4th, 2026) from 6:30pm – 10:00pm. 

The address for The Prince is:

14 Lillie Rd,

London

SW6 1TT

All passes must be registered by Friday 9th January 2026

Pass registration links for each event and pass type are linked below.

Gold Passes – Registration Link
– Limited quantity per contract.
– Full access to sponsored event including paid conference tracks.

Exhibitor Passes – Registration Link 
– Unlimited quantity
– Access only exhibition and free tracks only
– Usually used for staff manning the booth

Speaker Passes (if applicable) – Registered automatically

Tickets are issued via email two weeks from the event (please check your junk folder), which you can bring (printed or on a smartphone) with you to registration to print your badge onsite.

More information coming soon.

*All hanging banners must be signed off by the event organiser.

Scams

Please make sure only to use the links provided on this Exhibitor Hub to contact our event partners and suppliers. If in doubt please liaise directly with a member of the TechEx team.

We do not share our Visitor or Exhibitor Lists.

All exhibitors can be found on the TechEx website here

Our Attendee’s are listed in the Event App, which will launch 2-weeks from the event dates.

If anyone is implying that you can purchase current or previous attendee lists, or impersonating a member of the TechEx team please report this to our Operations Team.

Onsite access

You will only be able to enter the exhibition hall if you have a pass. You and your contractors must be wearing a pass at all times.

Item security

Please ensure all desirable and vulnerable items, such as plasma screens, laptops, mobile phones and handbags are always secure.

AV: Event Pro AV password: uk

Catering: Olympia

Filming: Free Bird Film

Furniture: Creative Live 

Graphics: Creative Live 

Internet: Olympia (coming soon)

Lead Scanners: Jonas Event Lead Scanner

On build up days, all space only and stand builders have to wear steal toe cap boots to comply with the Health & Safety Rules and Regulations of the venue. We also strongly recommend that you wear a high-visibility vest whilst on-site during this time.

Please note you will not be granted access to the venue without them.

Please click here to view the space only stand information and regulations. 

You will be able to access the venue on the following times:

Build Day: 9:00AM – 2:00PM Tuesday, February 3rd 2026 

If you have a speaking slot within your package there are many aspects that you will want to consider. Please see below a brief outline of what we recommend in order for you to make the most out of the event.

What should we speak on?

Consider what information you have access to which your ideal audience does not. If you’re unsure, speak to our conference producers! They will be able to tell you what the audience is likely to respond to best.

What can we share with them that will help your audience achieve their goals?  

Aim to demonstrate your knowledge of the issue they face by sharing advice and ideas rather than only focusing on product information. 

I don’t know for sure who our speaker will be, can I confirm last minute?  

A very last minute speaker name or topic confirmation tends to result in a much lower audience turnout. 

 Please share your talk title and speaker name as early as you can, even if it means we need to make changes to them nearer the event.

Can I have more than one speaker onstage? 

 Yes, and we highly recommend inviting a client to join you on stage. Case study formats are extremely popular and will get you a good audience turn-out. You can also have two individuals from your own organization onstage at the same time, as long as your presentation fits within the time allowed 

How strict are you on the timings of the day? 

We make sure that the conference programs run very promptly. This ensures everyone gets their allocated time slot and the session commences at the advertised times. The Chairpeople and stage managers are tasked with careful attention to session length so please practice your presentation to make sure it fits into your time allocation.

We would like to leave time for Q&A, how do we do that? 

Your time allocated includes Q&A and you are welcome to split the time as you choose. If you have no time at the end of your time slot for Q&A, we recommend encouraging audience members to meet you at your stand, to continue the discussion so that you can offer further advice. 

We have a fantastic variety of sponsorship opportunities available for this event. Please get in contact with your account manager for further information! 

Accommodation

🏨 Official Hotel Partner: The Dorsett, Shepherd’s Bush 

We’ve partnered with The Dorsett, Shepherd’s Bush to offer TechEx Global attendees an exclusive discounted rate during the event on 4–5 February 2026. 

You can book your stay HERE.

Use code: TECHEXALLO26 
This exclusive rate is available until Monday, 19 January 2026, or until rooms sell out — so we recommend booking early! 

Transport

A Travel Partner –  Travel Service

Email : TechexEvents@travelcounsellors.com 

The team can deliver a full travel management solution to Exhibitors & VIP’s including (but not exclusive to the below). 

• Flights 

• Accommodation 

• Car Hire 

• Rail Travel 

• Car Parking/Chauffeur Drive/Transfers 

• MICE – Meetings, Incentives, Conference and Events (a fully managed end to end solution) 

5 Reasons to book with us – TechEx Events 

Please click here to view the Artwork Setup Guide

ARTWORK FORMAT
We require artwork to be supplied as high-resolution PDFs.
Any pantones supplied in artwork may not be converted correctly and can print a different shade to what you are expecting. Please ensure all pantones are converted to CMYK to ensure they print the correct colour.
All text and logos should be supplied in vector format and text converted to outlines where possible. Any instructional guides or boxes must be removed from artwork.
Artwork should be sent to this email address and marked for my attention and please include the show and stand number. If the file is too large, please send via a weTransfer link.

Additional information:

If you wish to take your graphics with you after the show, it is your responsibility to remove them from your stand once the show has closed and before the breakdown begins. Please ensure the graphics are taken with you at the end of the event.

Any graphics left on the stand during breakdown will be destroyed and recycled.

If you require assistance with the removal of your graphics, please notify us at least 7 days prior to the show so we can make the necessary arrangements.

All vehicles delivering and collecting from the venue during build-up and breakdown must book a slot on the vehicle booking system at https://olympialondon.voyagecontrol.com/

If you’re arriving at the venue to unload or load your vehicle, we require you to book a time slot through an online vehicle booking system called Voyage Control. 

events.olympia.london

Booking Reference:

Space Only Booking Code: TX26Space

Shell Scheme Booking Code: TX26Shell

Please be aware that any discarded items that are left on stands such as General Trash, Giveaway Items or ‘Swag’, Booth Graphics, Pop-up Banners, crates, and pallets are the responsibility of the exhibiting company. Should these items remain at the end of the event, then we will be forced to dispose of these on your behalf and we will liaise with your organisation to recoup these costs, within 30 days of the event. 

@iottechexpo
#IoTExpo

@ai_expo
#AI&BigDataExpo

@cybersec_expo
#CyberExpo

@DigitalTWeek 
#digitaltransformationweek 

@EdgeComputingEx 
#edgecomputingexpo

@autointelligent

#IAconference