TechEx Europe 2026 Exhibitor Hub

Venue Address:

HALL 8 & 9
RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam

Accommodation:

Our official hotel partner, RAI Hotel Services, always offer the ideal accommodation you and your team desire. You, your staff and / or your guests start well rested and without stress with their day at TechEx Europe 2026.

Book your hotel here

If you have a TV included with your turnkey package, it will be supplied by the RAI and no further action is required. 

For any additional AV equipment required, our contracted supplier Event Pro AV can assist with any additional AV you may require at your booth.

For pricing, please see here.

Deadline for exhibitor orders is Tuesday, 6th of October.

Please note: a 20% surcharge will apply to all orders after the deadline has expired. 

Please use the following link to order

Online Link:         www.eventproav.co.uk/order

Password:            eu (lowercase)

Should you wish to contact Event Pro AV directly, please use the following contact information.

Contact: Carl Wilkes
Email: hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk
Tel: 0044 (0) 1827 250500

Click here to download our branding options PDF

For additional branding opportunities, such as hanging banners, please contact the show organiser.

Please note that as a professional courtesy to your fellow Sponsors and Exhibitors, and in line with the agreed Health and Safety procedures for this event you will not be permitted to break down before the end of the show (4:00 pm).

Until this time, we will be on an active Exhibition Floor and we are responsible for the safety of our visitors. Early breakdown of Booths can create unnecessary hazards and risks and in the event of an accident, your or your organisation could be liable. 

There will be an on-site Health and Safety Manager who will relay these risks to the offending company and will request that you cease breaking down, should you break this protocol. 

Breakdown takes place on the 20th October at 4pm-10pm.

Shell scheme exhibitors times for breakdown are: 4:10pm – 7:00pm

Space only exhibitors times for breakdown are: 4:10pm- 8:00pm

The information below will be available three weeks before the event.

The registration for a build-up or breakdown badge is required for all stand builders and suppliers. Registration is easy and can be done via the following registration link:

Registration Link

After registration you receive a pick up message by e-mail with which you can pick up your build-up and breakdown badge at several locations in the RAI. On-site registration is also possible, but can involve waiting times. 

Exhibitors have access to RAI Amsterdam during the build-up period with build-up badge. 

The build-up badge has a barcode. By scanning this code at the exit you can leave the parking garage free of charge. 

More Information:

Questions about build-up and breakdown badges, please contact RAI Security:

T: +31 20 549 3006

E: badgecentre@rai.nl

NL – Register HERE

EN – Register HERE

Parking at the RAI complex is easy and affordable. The multi-storey car park is easily accessible thanks to its location next to the A10 motorway by Exit 9. The RAI is signposted on road signs on the ringway.

We recommend pre-booking parking and this can be done via the RAI Portal.
*Login details will be sent directly from the RAI.

Standard grey carpet will be provided for all the shell scheme.

Carpet is not included with space only stands, if you require carpet you can order this directly through the RAI hub. 

External catering is not permitted in the exhibition, this includes food and drink giveaways. However Catering can be ordered directly with the venue via the RAI portal.

*Login details will be sent directly from the RAI.

Please note that children are prohibited from being onsite, due to Health & Safety guidelines on build days. If for any reason your child needs to be brought on site, your account manager must be made aware ahead of arrival to seek approval by Health & Safety and have a relevant representative on site to sign this off. 

On event days children are allowed access to the event but must be accompanied by an adult.

If you would like to order cleaning for your stand please place and order on the RAI portal here.

Deadlines

Pass registration: 21 September 2026

Rai Stand Packages: 23 September 2026

Turn Key Graphics: 25 September 2026

Furniture: 12 October 2026

Cleaning: 14 October 2026

Internet: 14 October 2026

Rigging: Early Bird deadline is 21 September 2026 

Electrics: Early Bird deadline is 21 September 2026 

AV: 6 October 2026

Please note a 20% surcharge will apply to all orders after the deadline has expired.

Name Signs Form: 2 October 2026

Please find the form link online TechEx Portal

Health & Safety: 21 September 2026

Lead Scanners: 15 October 2026

Catering: 2 October 2026

Orders via the RAI Portal: 14 October 2026

*Please note, orders cannot be made on-site and must be made in advance

*Surcharge is applied for orders made after this date

Please note a 20% surcharge will apply to all orders after the deadline has expired.

PLEASE NOTE: For direct unloading and reloading at RAI AMSTERDAM, we will provide a link to book your timeslot 4 weeks prior to the event. 

PLEASE NOTE DELIVERIES AND FREIGHT CANNOT BE SENT DIRECTLY TO RAI. 

All overseas shipments must be received at the advanced warehouse – kindly contact techex@valverde.nl for instructions or see information in the shipping instructions link below. 

DEADLINES:

Booking deadline: 2 October 2026

– Shipments sent via airfreight need to arrive at the airport latest by 7 October 2026

– Shipments sent via roadfreight need to arrive at our warehouse latest by 7 October 2026

Order Form

Shipping Label

Each standard shell scheme stand includes one 3kw socket and 2 x spotlights.

You can order additional electrics  here

Space only stands do not include any electrics and these must be ordered via the above ordering link. Please liaise directly with the RAI to confirm placement.

The virtual event platform will launch around two weeks before the event to Sponsors and Exhibitors (W/C 2nd October).

It will then launch for attendees shortly after, and will close two weeks after the show.

To complement your activities with us on-site at the event, we offer the opportunity to utilise our Event App and Networking Platform.

On our platform, your company can represent itself virtually, allowing you to build connections and arrange meetings with our attendees ahead of the event.

The virtual booth will also serve as a ‘meeting point’ where attendees can ‘Register their Interest’ in your organisation and event, as well as directly interact and book meetings with you.

Please ensure you have completed and returned this form in order to get access to the app for you and your team: https://forms.gle/NwgrvcUGYNkrhuKG8

Please note that you will receive a copy of your completed form via email once successfully submitted. 

You can view and order furniture by following the link below: RAI Webshop – Homepage

The Rai are working with their partner Art of Fiber for all graphics.

If you have a turnkey, you will receive an email with the dimensions of your stand and a direct upload link for your graphic artwork (It’s worth checking your junk folder just in case, as sometimes it can end up there) 

For any branded counters that are part of the Turnkey package, please upload them to our TechEx portal.

If you are unsure if you have a turnkey package, please refer to your welcome email, which outlines what is included.

If you would like to order graphics, or have any questions, please email es@rai.nl. 

Every exhibitor must complete and return the Health & Safety form. The final deadline for this is 21 September 2026, however, please feel free to uploaded your completed documents here Log in to TechEx Europe

Failure to complete this declaration can result in refusal of access to the venue. 

Health & Safety Forms: 

Shell Schemes Form – Please email your shell scheme form to operations@techexevents.com by no later than Thursday, 17 September 2026.

Space Only Form and the Space Only Contractor Form – Please upload your forms to Sponsor App no later then Thursday, 17 September 2026.

Rules and Regulations

If you are unsure of your booth type, please see on the top of this page the tab ‘Booths’.

*If you are having a space only booth, please ensure you provide your stand plans and a risk assessment.

There will be free venue wide wifi at the event recommended for light browsing and checking emails.

If you are running a demo on your stand or require a private, reliable connection we strongly advise you to order your own connection via the RAI Portal.

*Login details will be sent directly from the RAI.

You can order your lead scanning retrieval app through our partner Jonas Event Technology here. 

Lithium-ion batteries and battery packs in the Convention Centre

Batteries and battery packs are used not only during the build-up and break-down in equipment and machines, but also during the events themselves, often as part of the product demonstrations. However, using batteries and battery packs also carries risks. It is important that everyone working at the RAI or attending an event here is aware of the risks and takes the necessary precautions. The recommended measures and conditions mainly apply to the battery type that poses the highest fire risk, lithium-ion batteries – due to the potential for thermal runaway.

To make the measures manageable, the lithium-ion battery packs are divided into four groups: small, medium, large and very large. Within these groups, we also distinguish between the presence of the lithium-ion battery packs and the charging and discharging of the lithium-ion battery packs.

* Only permitted in rooms with a sprinkler system.
** Only permitted if the surface area is less than 2 m² and the distance to combustible materials is more than 2 meter.
*** Only permitted if the distance to the facade or combustible materials is more than 10 meter.
**** Only permitted if the distance to the facade or combustible materials is more than 10 meter and the room is fitted with a sprinkler system.

At the request of our Health & Safety department, you must be able to provide proof of the size (capacity) of the lithium-ion battery or battery pack you are using.

If you need to get to the loading bay to unpack, please register and log in  

Voyage control will be available 3 weeks before the show: 

RAI Amsterdam | Voyage Control 

More information about Logistics & Parking (rai.nl) 

PLEASE NOTE: For direct unloading and reloading at RAI AMSTERDAM please make sure to book a TIMESLOT in order to access the logistics zones of RAI Amsterdam.

How Our Marketing Team Supports You 

We’re here to help you get noticed. Depending on your sponsorship or exhibitor package, you’ll receive tailored marketing support designed to maximise your visibility and connect you with the right audience at every stage of the journey.

Pre-Event

• Sponsor and speaker announcements across our social media channels

• Strategic positioning of your speakers alongside high-level industry leaders

• Exposure in targeted email campaigns 

• Company profile listed on the event website, including your logo, bio, and services

• Logo inclusions in our weekly newsletters sent to a growing tech community

• Setup of your Networking App profile for early exposure

• Your team’s dream attendee list can be used for tailored LinkedIn campaigns — helping spark interest and conversations before the show begins

• Warm leads convert best — and that often means your own network. We highly encourage you to invite your contacts to attend. It’s one of the most effective ways to drive valuable traffic to your stand. Share this link to invite your clients.

During the Event

• In-app push notifications to highlight your presence or key moments

Post-Event

 • Continued social media exposure through wrap-ups and highlights

• Ongoing visibility via the Networking App and digital event materials

Our goal is to make your experience go far beyond the stand – driving brand awareness, conversations, and meaningful connections throughout the entire campaign.

Assets to promote your presence

IoT – https://www.iottechexpo.com/europe/promotional-assets/ 

AI – https://www.ai-expo.net/europe/promotional-assets/

Data Centre – https://datacentrecongress.com/europe/promotional-assets/ 

Digital Transformation – https://www.digitaltransformation-week.com/europe/promotional-assets/ 

Cyber – https://cybersecuritycloudexpo.com/europe/promotional-assets/

Guerrilla Marketing

Please be aware that Guerrilla Marketing is prohibited at this venue. There will be a fine for any damage done to the venue itself or sidewalks. 

Shell scheme: Please do not attach, or hang anything to, or debase, the shell scheme walls in any way.

Any damage to the Shell Scheme walls will make your organisation liable to cover these damages. 

We would recommend that all exhibitors and sponsors use only graphics purchased from our partner, to prevent any damage. 

Don’t forget to let your clients and customers know that you will be exhibiting!

Exhibitor Passes: these passes are for staff manning your booth on either days. These passes give full access to the show, all stages, the networking drinks, and early access to setup on the weekend. Register here: https://eventdata.uk/Exhibitor/TechExEurope2026.aspx 

Comp Gold Passes: these passes are for you to invite your clients, colleagues, or senior team members to attend the show with full access to all conference stages. Register here: https://eventdata.uk/Forms/Form.aspx?FormRef=TEEA6Comp 

Free Passes: these passes give access to the expo floor – perfect for inviting someone down to come and quickly visit your booth. Register here:
https://eventdata.uk/Forms/Form.aspx?FormRef=TEEA6Visitor 

Please see the RAI Exhibitor Portal link online here: Event Information (rai.nl)

Please note that your basic contact and stand information will be shared with RAI Amsterdam. Following this, RAI Amsterdam will contact you directly to request any additional details required to place any orders within the RAI Exhibitor Webshop. After submitting your details, you will receive access to the RAI Webshop within a maximum of 5 working days. To avoid any delays, we kindly ask you to provide the necessary information on time.

Any rigging requirements including hanging banners can be ordered via the RAI Portal.

*All hanging banners must be signed off by the event organiser.

Scams

Please make sure only to use the links provided on this Exhibitor Hub to contact our event partners and suppliers. If in doubt please liaise directly with a member of the TechEx team.

We do not share our Visitor or Exhibitor Lists.

All exhibitors can be found on the TechEx website here

Our Attendee’s are listed in the Event App, which will launch 2-weeks from the event dates.

If anyone is implying that you can purchase current or previous attendee lists, or impersonating a member of the TechEx team please report this to our Operations Team.

Scams

We have been made aware that some exhibitors have been targeted by companies claiming to work with the event. Although their correspondence may seem genuine, they are simply trying to sell false information for their own benefit. Please remain vigilant and should you receive anything like this, please make us aware.

We do not share your information with anyone other than our contracted suppliers.

Onsite access

You will only be able to enter the exhibition hall if you have a pass. You and your contractors must be wearing a pass at all times.

Item security

Please ensure all desirable and vulnerable items, such as plasma screens, laptops, mobile phones and handbags are always secure.

TechEx LinkedIn: https://www.linkedin.com/company/techex-events/
TechEx X (Twitter): https://x.com/TechEx_Event

AI & Big Data LinkedIn: https://www.linkedin.com/company/ai-world-series/

IoT Tech Expo LinkedIn: https://www.linkedin.com/company/iot-tech-expo-world-series/ 

Cyber Security Expo LinkedIn: https://www.linkedin.com/company/the-cyber-security-cloud/

Digital Transformation Expo LinkedIn: https://www.linkedin.com/company/digital-transformation-expo

Data Centre Expo LinkedIn: https://www.linkedin.com/company/data-centre-congress/ 

Intelligent Automation Expo LinkedIn: https://www.linkedin.com/company/intelligent-automation-conference/

On build up days, all space only and stand builders have to wear steal toe cap boots to comply with the Health & Safety Rules and Regulations of the venue. We also strongly recommend that you wear a high-visibility vest whilst on-site during this time.

Please note you will not be granted access to the venue without them.

You will be able to access the venue on the following times:

Build Day 1: Saturday 17 October – 8:00am – 5:00pm

Build Day 2: Sunday 18 October – 9:00am – 4:00pm

• Island (space only) booths receive floor marking only

• Electric and carpet will need to be ordered separately

All rigging needs to be ordered through the Rai exhibitor hub. If you need a technical floor plan, please email Lilyanna

If you have a speaking slot within your package there are many aspects that you will want to consider. Please see below a brief outline of what we recommend in order for you to make the most out of the event.

What should we speak on?

Consider what information you have access to which your ideal audience does not. If you’re unsure, speak to our conference producers! They will be able to tell you what the audience is likely to respond to best.

What can we share with them that will help your audience achieve their goals?  

Aim to demonstrate your knowledge of the issue they face by sharing advice and ideas rather than only focusing on product information. 

I don’t know for sure who our speaker will be, can I confirm last minute?  

A very last minute speaker name or topic confirmation tends to result in a much lower audience turnout. 

 Please share your talk title and speaker name as early as you can, even if it means we need to make changes to them nearer the event.

Can I have more than one speaker onstage? 

 Yes, and we highly recommend inviting a client to join you on stage. Case study formats are extremely popular and will get you a good audience turn-out. You can also have two individuals from your own organization onstage at the same time, as long as your presentation fits within the time allowed 

How strict are you on the timings of the day? 

We make sure that the conference programs run very promptly. This ensures everyone gets their allocated time slot and the session commences at the advertised times. The Chairpeople and stage managers are tasked with careful attention to session length so please practice your presentation to make sure it fits into your time allocation.

We would like to leave time for Q&A, how do we do that? 

Your time allocated includes Q&A and you are welcome to split the time as you choose. If you have no time at the end of your time slot for Q&A, we recommend encouraging audience members to meet you at your stand, to continue the discussion so that you can offer further advice. 

🌟 Maximise Your Visibility at TechEx Europe!

We have a range of exclusive branding and sponsorship opportunities available to help you increase your exposure before, during, and after the event. From on-site signage to digital marketing, speaking slots, and networking lounges, there’s something to suit every goal and budget.

📢 Stand out from the crowd and drive more traffic to your booth.

Contact your Account Manager for more information.

AV: Event Pro AV password: eu

Catering: RAI Webshop

Furniture: RAI Webshop

Graphics: RAI Webshop

Internet: RAI Webshop

Shipping: Voyage Control

Lead Scanners: Jonas Event Technology here. 

*Login details for the RAI portal will be received directly from the RAI

TechForge Media: TechEx’s Content Partner | Insights for the Global Technology Community

TechForge Media is a leading voice on all things tech, delivering news, analysis, and thought leadership across the sectors shaping the future of enterprise technology. Through its portfolio of 8 specialist publications, TechForge connects 15M+ technology professionals, decision makers and executives worldwide through authoritative journalism, expert commentary, and in-depth industry coverage.

Covering topics including AI, IoT, Cloud Computing, Telecommunications, Cybersecurity, and Digital Transformation, TechForge provides trusted editorial coverage of the trends, innovations, and conversations driving the technology industry forward.

Explore TechForge’s network of publications and discover the latest insights from across the global technology landscape. Find out more here or email query@techforge.pub

Please see the available turnkey options below. 

TechEx Turnkey Options

RAI Logistic Traffic system:

The RAI has launched a new logistic system for all traffic around the RAI during build-up and breakdown. Please see enclosed the preliminary traffic regulations and an elaborate explanation on our system.

RAI Logistics Management System, we will update this section once it is live.

Voyage control to the loading bay will be available 3 weeks out from the show.

Please be aware that any discarded items that are left on stands such as General Trash, Giveaway Items or ‘Swag’, Booth Graphics, Pop-up Banners, crates, and pallets are the responsibility of the exhibiting company. Should these items remain at the end of the event, then we will be forced to dispose of these on your behalf and we will liaise with your organisation to recoup these costs, within 30 days of the event.