TechEx Europe 2025 Exhibitor Hub

Our contracted supplier Event Pro AV can assist with any additional AV you may require at your booth.

For pricing, please see here.

Deadline for exhibitor orders is 14 days prior to Show day 1:  10 September for TechEx 

Please note: a 20% surcharge will apply to all orders after the deadline has expired. 

Please use the following link to order

Online Link:         www.eventproav.co.uk/order

Password:            eu (lowercase)

Should you wish to contact Event Pro AV directly, please use the following contact information.

Contact: Carl Wilkes
Email: hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk
Tel: 0044 (0) 1827 250500

For additional branding opportunities, such as hanging banners, please contact the show organiser.

Please note that as a professional courtesy to your fellow Sponsors and Exhibitors, and in line with the agreed Health and Safety procedures for this event you will not be permitted to break down before the end of the show (4:00 pm).

Until this time, we will be on an active Exhibition Floor and we are responsible for the safety of our visitors. Early breakdown of Booths can create unnecessary hazards and risks and in the event of an accident, your or your organisation could be liable. 

There will be an on-site Health and Safety Manager who will relay these risks to the offending company and will request that you cease breaking down, should you break this protocol. 

Breakdown takes place on the 25th September at 4pm-10pm.

Shell scheme exhibitors times for breakdown are: 4:10pm – 7:00pm

Space only exhibitors times for breakdown are: 4:10pm- 10:00pm

The registration for a build-up or breakdown badge is required for all stand builders and suppliers. Registration is easy and can be done via the following registration link:

Register Here

After registration you receive a pick up message by e-mail with which you can pick up your build-up and breakdown badge at several locations in the RAI. On-site registration is also possible, but can involve waiting times. 

Exhibitors have access to RAI Amsterdam during the build-up period with build-up badge. 

The build-up badge has a barcode. By scanning this code at the exit you can leave the parking garage free of charge. 

More Information:

Questions about build-up and breakdown badges, please contact RAI Security:

T: +31 20 549 3006

E: badgecentre@rai.nl

Parking at the RAI complex is easy and affordable. The multi-storey car park is easily accessible thanks to its location next to the A10 motorway by Exit 9. The RAI is signposted on road signs on the ringway.

We recommend pre-booking parking and this can be done via the RAI Portal.
*Login details will be sent directly from the RAI.

Standard grey carpet will be provided for all the shell scheme.

Space only will need to order their own

External catering is not permitted in the exhibition, this includes food and drink giveaways. However Catering can be ordered directly with the venue via the RAI portal.

*Login details will be sent directly from the RAI.

Please note that children are prohibited from being onsite, due to Health & Safety guidelines on build days. If for any reason your child needs to be brought on site, your account manager must be made aware ahead of arrival to seek approval by Health & Safety and have a relevant representative on site to sign this off. 

On event days children are allowed access to the event but must be accompanied by an adult.

If you would like to order cleaning for your stand please place and order on the RAI portal here.

Services Partner

TechForge Media: TechEx’s Digital Services Partner | Experts in B2B Tech Marketing

TechForge Media is a leading voice on all things tech and offers solutions to B2B marketing challenges. With an engaged community of 15+ million tech professionals, we’re here to help you influence your ICP, amplify your brand’s message and make sure your company is an integral part of the conversation that shapes the future of technology.

Find out more about how to supplement your event experience with content marketing, editorial, lead generation and more through TechForge’s associated 11 tech news publications covering AI, IoT, Cloud Computing, Telecoms, Sustainability and so much more. Find out more here or email query@techforge.pub

TechForge | Tech Marketing Agency | Marketing Services & Editorial

TechForge’s B2B tech marketing services span across content creation, lead generation, advertising, editorial, & events. Connect with 10M+ global tech professionals

Pass registration: 29 August 2025       

Rai Stand Packages: 18 August 2025  

Turn Key Graphics: 4 September 2025

Furniture: 19 September 2025

Cleaning: 19 September 2025

Ordered Graphics: 25 August 2025

Internet: 19 September 2025

Rigging: 27 August 2025

Electrics: 27 August 2025

AV:  27 August 2025

Please note a 20% surcharge will apply to all orders after the deadline has expired.

Name Signs Form: 25 August 2025

Please find the form link online here.

Event app booth information: 31 July 2025

Free Bird Filming: 8 September 2025

Health & Safety: 25 August 2025

Lead Scanners: Coming soon

Catering: 4 September 2025

Shell scheme extras: 19 September 2025

Orders via the RAI Portal: 18 August 2025

PLEASE NOTE: For direct unloading and reloading at RAI AMSTERDAM please make sure to book a TIMESLOT in order to access the logistics zones of RAI Amsterdam.

*Please note, orders cannot be made on-site and must be made in advance

*Surcharge is applied for orders made after this date

As part of our Delegate Experience, we like to offer a snapshot view of the partners who are joining us at TechEx 2025, and in order to do that it would be great to find out some more information about your organisation! Please spend some time, letting us know who you are and why an attendee should stop by your booth! 

Delegate Brief and Target Audience Form- https://forms.gle/3ASe8fqjVaSqc6XG7

We will also use the information you provide us in Section 2 of this form to ensure your target audience is attending the event. Please provide examples of who you are looking to meet at the event, target companies etc.

Please be sure to provide us with as much detail in this form as possible – the more information that we have, then the more opportunity we have to ensure your target audience will be in attendance. 

PLEASE NOTE DELIVERIES AND FREIGHT CANNOT BE SENT DIRECTLY TO RAI. 

See below details for our logistics partner for this event who can handle shipping and delivery to your booth at the event. 

Please note that our warehouse has moved to a different location.

Schenker Logistics Nederland B.V.

Ankerweg 18 – Door 103

1041 AT Amsterdam

DEADLINES:

Booking deadline: 15.09.2025

Arrival schedule of goods:

– Shipments sent via seafreight need to arrive at the port latest by 02.09.2025

– Shipments sent via airfreight need to arrive at the airport latest by 08.09.2025

– Shipments sent via roadfreight need to arrive at our warehouse latest by 16.09.2025

COLLECTIONS:

– Warehouse collection can be made starting from the 01.10.2025

Order Form

Shipping Label

Quote

Each standard shell scheme stand includes one 3000w socket and 2 x spotlights.

You can order additional electrics here

Space only stands do not include any electrics and these must be ordered via the above ordering link. Please liaise directly with Creative Hire to confirm placement.

The virtual event platform will launch around two weeks before the event to Sponsors and Exhibitors (W/C 8th Sept).

It will then launch for attendees shortly after, and will close two weeks after the show.

To complement your activities with us on-site at the event, we offer the opportunity to utilise our Event App and Networking Platform.

On our platform, your company can represent itself virtually, allowing you to build connections and arrange meetings with our attendees ahead of the event.

The virtual booth will also serve as a ‘meeting point’ where attendees can ‘Register their Interest’ in your organisation and event, as well as directly interact and book meetings with you.

Please ensure you have completed and returned this form in order to get access to the app for you and your team: https://forms.gle/NwgrvcUGYNkrhuKG8

Please note that you will receive a copy of your completed form via email once successfully submitted. 

Website: http://www.freebirdfilm.tv/

Email: jake@freebirdfilm.tv

Single Angle Presentation Recording

€599 – includes one camera angle capturing speaker and slides, high quality audio and ownership of the final video 

Double Angle Presentation Recording

€649 – includes a two-camera set-up capturing a wide of the speaker and slides and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files

Double Angle Presentation Recording + Interview

€799 – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video, transfer of the raw files and the filming and editing of an interview next to your exhibitor stand with any member of your staff

Exhibitor Brand Video

€799 – the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover

Double Angle Presentation Recording + Exhibitor Brand Video

€1,099 – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files AND the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover

You can view and order furniture by following the link below: Event Information (rai.nl)

The Rai are working with their partner Art of Fiber for all graphics.

You will receive an email with the dimensions of your stand and a direct upload link for your graphic artwork (It’s worth checking your junk folder just in case, as sometimes it can end up there) 

If you have ordered a Turnkey through us, this will be included in your package, and you won’t have to pay at checkout.

For any branded counters that are part of the Turnkey package, please email them over to Lilyanna@techexevent.com

If you are unsure if you have a turnkey package, please refer to your welcome email, which outlines what is included.

 For any graphics questions, please email es@rai.nl. 

Every exhibitor must complete and return the Health & Safety form. The final deadline for this is coming soon, however, please feel free to share the completed document with the Operations team as soon as possible.

Failure to complete this declaration can result in refusal of access to the venue. 

Health & Safety Forms: 

Shell Schemes Form – Please email your shell scheme form to stephanie@techexevents.com by no later than Friday, August 29 2025.

Space Only Form – Please email your Space Only form to our Health and Safety Manager: phil.fellows@dimeevents.com by no later than Friday, August 22 2025.

Rules and Regulations

If you are unsure of your booth type, please see on the top of this page the tab ‘Booths’.

*If you are having a space only booth, please ensure you provide your stand plans and a risk assessment.

There will be free venue wide wifi at the event recommended for light browsing and checking emails.

If you are running a demo on your stand or require a private, reliable connection we strongly advise you to order your own connection via the RAI Portal.

*Login details will be sent directly from the RAI.

Please order your lead scanning devices from our event partner here – https://eventdata.uk/Forms/Form.aspx?FormRef=JET00ScannerOrderPlus&EventRef=TEE95

If you need to get to the loading bay to unpack, please register and log in  

Voyage control will be available 3 weeks before the show: 

RAI Amsterdam | Voyage Control 

More information about Logistics & Parking (rai.nl) 

PLEASE NOTE: For direct unloading and reloading at RAI AMSTERDAM please make sure to book a TIMESLOT in order to access the logistics zones of RAI Amsterdam.

How Our Marketing Team Supports You 

We’re here to help you get noticed. Depending on your sponsorship or exhibitor package, you’ll receive tailored marketing support designed to maximise your visibility and connect you with the right audience at every stage of the journey.

Pre-Event

• Sponsor and speaker announcements across our social media channels

• Strategic positioning of your speakers alongside high-level industry leaders

• Exposure in targeted email campaigns 

• Company profile listed on the event website, including your logo, bio, and services

• Logo inclusions in our weekly newsletters sent to a growing tech community

• Setup of your Networking App profile for early exposure

• Your team’s dream attendee list can be used for tailored LinkedIn campaigns — helping spark interest and conversations before the show begins

• Warm leads convert best — and that often means your own network. We highly encourage you to invite your contacts to attend. It’s one of the most effective ways to drive valuable traffic to your stand. Share this link with your top clients. 

During the Event

• In-app push notifications to highlight your presence or key moments

Post-Event

 • Continued social media exposure through wrap-ups and highlights

• Ongoing visibility via the Networking App and digital event materials

Our goal is to make your experience go far beyond the stand – driving brand awareness, conversations, and meaningful connections throughout the entire campaign.

Assets to promote your presence

IoT – https://www.iottechexpo.com/europe/promotional-assets/ 

AI – https://www.ai-expo.net/europe/promotional-assets/

Data Centre – https://datacentrecongress.com/europe/promotional-assets/ 

Digital Transformation – https://www.digitaltransformation-week.com/europe/promotional-assets/ 

Cyber – https://cybersecuritycloudexpo.com/europe/promotional-assets/

Guerrilla Marketing

Please be aware that Guerrilla Marketing, is prohibited at this venue. There will be a fine for any damage done to the venue itself or sidewalks. 

Shell scheme: Please do not attach, or hang anything to, or debase, the shell scheme walls in any way.

Any damage to the Shell Scheme walls will make your organisation liable to cover these damages. 

We would recommend that all exhibitors and sponsors use only graphics purchased from our partner, to prevent any damage. 

Don’t forget to let your clients and customers know that you will be exhibiting!

We would like to invite you to join us at The TechEx Europe Networking Drinks

This will take place on the evening of Day 1 (24 September), from 5:30 PM – 7:30 PM.

Every year the official networking drinks for TechEx allow attendees the chance to network and create contacts with some of the industry’s biggest names.

For 2025, we will be hosting our networking drinks on the evening of Day 1 on the show floor. 

The networking drinks will allow attendees to share their experiences of the day and will provide the opportunity to meet with existing and new business partners in a more relaxed setting.

Please note that attendance to this is limited to Exhibitors, Sponsors, Press, Gold Pass and Ultimate Pass holders only.

Join us there for an evening full of networking opportunities; meet with like-minded professionals and connect with potential new business partners.

Please see the RAI Exhibitor Portal link online here: Event Information (rai.nl)

Please note that your basic contact and stand information will be shared with RAI Amsterdam. Following this, RAI Amsterdam will contact you directly to request any additional details required to place any orders within the RAI Exhibitor Webshop. After submitting your details, you will receive access to the RAI Webshop within a maximum of 5 working days. To avoid any delays, we kindly ask you to provide the necessary information on time.

Any rigging requirements including hanging banners can be ordered via the RAI Portal.

*All hanging banners must be signed off by the event organiser.

Scams

Please make sure only to use the links provided on this Exhibitor Hub to contact our event partners and suppliers. If in doubt please liaise directly with a member of the TechEx team.

We do not share our Visitor or Exhibitor Lists.

All exhibitors can be found on the TechEx website here

Our Attendee’s are listed in the Event App, which will launch 2-weeks from the event dates.

If anyone is implying that you can purchase current or previous attendee lists, or impersonating a member of the TechEx team please report this to our Operations Team.

Scams

We have been made aware that some exhibitors have been targeted by companies claiming to work with the event. Although their correspondence may seem genuine, they are simply trying to sell false information for their own benefit. Please remain vigilant and should you receive anything like this, please make us aware.

We do not share your information with anyone other than our contracted suppliers.

Onsite access

You will only be able to enter the exhibition hall if you have a pass. You and your contractors must be wearing a pass at all times.

Item security

Please ensure all desirable and vulnerable items, such as plasma screens, laptops, mobile phones and handbags are always secure.

AV: Event Pro AV password: eu

Catering: RAI Webshop

Filming: Video Production & Editing | Free Bird Film

Furniture: RAI Webshop

Graphics: RAI Webshop

Internet: RAI Webshop

Shipping: Voyage Control

Lead Scanners: Coming Soon

*Login details for the RAI portal will be received directly from the RAI

On build up days, all space only and stand builders have to wear steal toe cap boots to comply with the Health & Safety Rules and Regulations of the venue. We also strongly recommend that you wear a high-visibility vest whilst on-site during this time.

Please note you will not be granted access to the venue without them.

You will be able to access the venue on the following times:

Build Day 1: Monday 22nd September – 10:00am – 18:00pm

Build Day 2: Tuesday 23rd September – 9:00am – 14:00pm

• Island (space only) booths receive floor marking only

• Electric and carpet will need to be ordered separately

All rigging needs to be ordered through the Rai exhibitor hub. If you need a technical floor plan, please email Lilyanna

If you have a speaking slot within your package there are many aspects that you will want to consider. Please see below a brief outline of what we recommend in order for you to make the most out of the event.

What should we speak on?

Consider what information you have access to which your ideal audience does not. If you’re unsure, speak to our conference producers! They will be able to tell you what the audience is likely to respond to best.

What can we share with them that will help your audience achieve their goals?  

Aim to demonstrate your knowledge of the issue they face by sharing advice and ideas rather than only focusing on product information. 

I don’t know for sure who our speaker will be, can I confirm last minute?  

A very last minute speaker name or topic confirmation tends to result in a much lower audience turnout. 

 Please share your talk title and speaker name as early as you can, even if it means we need to make changes to them nearer the event.

Can I have more than one speaker onstage? 

 Yes, and we highly recommend inviting a client to join you on stage. Case study formats are extremely popular and will get you a good audience turn-out. You can also have two individuals from your own organization onstage at the same time, as long as your presentation fits within the time allowed 

How strict are you on the timings of the day? 

We make sure that the conference programs run very promptly. This ensures everyone gets their allocated time slot and the session commences at the advertised times. The Chairpeople and stage managers are tasked with careful attention to session length so please practice your presentation to make sure it fits into your time allocation.

We would like to leave time for Q&A, how do we do that? 

Your time allocated includes Q&A and you are welcome to split the time as you choose. If you have no time at the end of your time slot for Q&A, we recommend encouraging audience members to meet you at your stand, to continue the discussion so that you can offer further advice. 

🌟 Maximise Your Visibility at TechEx Europe!

We have a range of exclusive branding and sponsorship opportunities available to help you increase your exposure before, during, and after the event. From on-site signage to digital marketing, speaking slots, and networking lounges, there’s something to suit every goal and budget.

📢 Stand out from the crowd and drive more traffic to your booth.

Contact your Account Manager for more information.

Venue Address:

HALL 12
RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam

Accommodation:

Our official hotel partner, RAI Hotel Services, always offer the ideal accommodation you and your team desire. You, your staff and / or your guests start well rested and without stress with their day at TechEx Europe 2025.

Book your hotel here

Travel:

You can plan your route for various modes of transport here.

Parking:

You can book your parking space here.

RAI Logistic Traffic system:

The RAI has launched a new logistic system for all traffic around the RAI during build-up and breakdown. Please see enclosed the preliminary traffic regulations and an elaborate explanation on our system.

RAI Logistics Management System, we will update this section once it is live.

Voyage control to the loading bay will be available 3 weeks out from the show.

Please be aware that any discarded items that are left on stands such as General Trash, Giveaway Items or ‘Swag’, Booth Graphics, Pop-up Banners, crates, and pallets are the responsibility of the exhibiting company. Should these items remain at the end of the event, then we will be forced to dispose of these on your behalf and we will liaise with your organisation to recoup these costs, within 30 days of the event. 

@iottechexpo
#IoTExpo

@ai_expo
#AI&BigDataExpo

@cybersec_expo
#CyberExpo

@DigitalTWeek 
#digitaltransformationweek 

Data Centre Expo (@DataCentre_Cong) / X

Our marketing team can also provide you with personalised banners for promotion. If you would like one, please get in touch with your client manager.

All vehicles delivering and collecting from the venue during build-up and breakdown must book a slot on the vehicle booking system. If you’re arriving at the venue to unload or load your vehicle, we require you to book a time slot through an online vehicle booking system called Voyage Control through the link below:

https://raiamsterdam.voyagecontrol.com/dashboard/welcome/

Password for Space Only/Contractors – TechX